Privacy Policy

Clovix Technolab LLP ("ClovixAI," "we," "us," or "our") is committed to protecting and respecting your privacy. This Privacy Policy explains how we collect, use, disclose, and safeguard your information when you visit our website clovixai.com, use our AI-powered platform, or otherwise interact with our services (collectively, the "Services").

By accessing or using our Services, you agree to the collection and use of information in accordance with this Privacy Policy. If you do not agree with the terms of this Privacy Policy, please do not access or use our Services. We encourage you to read this Privacy Policy carefully and to check this page periodically for any changes.

This Privacy Policy should be read alongside our Terms & Conditions and Cookie Policy, which together govern your use of our Services. Where those documents provide different or additional terms, those terms shall apply to the extent of any inconsistency.

We collect several categories of information to provide, improve, and personalize our Services. The types of information we collect depend on how you interact with our platform and the choices you make regarding your privacy settings.

Personal Information

When you create an account, we collect personal identifiers including your full name, email address, and a password. You may optionally provide additional information such as your company name, job title, phone number, and profile picture. We use this information to create and manage your account, provide customer support, and communicate important updates about your account and our Services.

Usage Data

We automatically collect information about how you use our Services, including the features you access, the prompts you submit to our AI models, the AI-generated responses you receive, your search queries, the frequency and duration of your sessions, and any interactions with other users. This usage data helps us improve our AI models, optimize platform performance, and develop new features that meet your needs.

Device and Technical Information

We collect technical information about the devices you use to access our Services, including your IP address, browser type and version, operating system, device type and identifiers, screen resolution, language preferences, and the URLs of referring and exiting pages. We may also collect information about your network connection, including your approximate geographic location derived from your IP address.

We use the information we collect for a variety of purposes to provide, maintain, and improve our Services. All data processing activities are carried out in accordance with applicable data protection laws and regulations, and we only use your data for legitimate purposes that are disclosed in this Privacy Policy.

We use your personal information to create, maintain, and secure your account; process your subscription payments and manage your billing; provide customer support and respond to your inquiries; send you transactional communications, service notifications, and security alerts; and enforce our Terms & Conditions.

We use your usage data to train and improve our AI models, including fine-tuning language models to produce more accurate and helpful responses; analyze usage patterns to identify trends, diagnose technical issues, and optimize platform performance; personalize your experience by recommending features and content relevant to your usage history; and develop new features and functionalities based on aggregated user behavior analysis.

We may use your information for security purposes, including detecting, preventing, and addressing fraud, abuse, and other illegal activities; verifying your identity and protecting against unauthorized access to your account; and monitoring for compliance with our Acceptable Use Policy.

We use cookies, web beacons, pixels, and similar tracking technologies to collect and store information about your interactions with our Services. Cookies are small text files placed on your device that help us recognize your browser and capture certain information. For a comprehensive overview of how we use cookies, please refer to our Cookie Policy.

We use both session cookies, which expire when you close your browser, and persistent cookies, which remain on your device for a set period of time or until you manually delete them. Essential cookies are necessary for the basic functionality of our Services, including maintaining your logged-in session, remembering your preferences, and ensuring security across page navigations.

Analytics cookies help us understand how visitors interact with our website by collecting information about pages visited, time spent on each page, and navigation paths. We use this data to improve our website structure and content. Marketing cookies may be used by our advertising partners to track your browsing activity across different websites and deliver targeted advertisements.

Your data is stored on secure servers located in data centers that meet industry-standard security certifications. We utilize cloud-based infrastructure provided by reputable third-party service providers who maintain SOC 2 Type II and ISO 27001 compliance. Your data may be transferred to and processed in countries other than your own, and we ensure that appropriate safeguards are in place for such transfers.

We retain your personal information for as long as your account remains active or as needed to provide you with our Services. If you choose to delete your account, we will initiate the deletion process in accordance with our Data Deletion Policy outlined in Section 9. Certain information, such as anonymized usage statistics and aggregated analytics data, may be retained for longer periods for legitimate business and analytical purposes.

We may retain certain information as required by law, for legitimate business purposes such as resolving disputes, enforcing our agreements, and complying with legal obligations. When determining retention periods, we consider the nature and sensitivity of the data, the potential risk of harm from unauthorized disclosure, our legal obligations, and the purposes for which we process the data.

We implement industry-standard security measures to protect your personal information from unauthorized access, alteration, disclosure, or destruction. These measures include encryption of data in transit using TLS 1.3 and encryption of data at rest using AES-256 encryption. We employ multi-factor authentication, role-based access controls, and regular security audits to ensure the integrity of our systems.

Our security infrastructure includes network firewalls, intrusion detection and prevention systems, automated vulnerability scanning, and regular penetration testing conducted by independent third-party security firms. All employees and contractors with access to user data are required to complete security awareness training and sign confidentiality agreements.

Despite our best efforts, no method of transmission over the Internet or electronic storage is completely secure. While we strive to use commercially acceptable means to protect your information, we cannot guarantee its absolute security. In the event of a data breach that affects your personal information, we will notify you in accordance with applicable legal requirements and provide guidance on steps you can take to protect yourself.

We may share your information with carefully selected third-party service providers who assist us in operating our platform, providing our Services, and communicating with you. These providers include cloud infrastructure providers, payment processors, email service providers, analytics platforms, and customer support tools. Each third-party service provider is contractually obligated to process your data only as instructed by us and in compliance with applicable data protection laws.

We may also share aggregated, non-personally identifiable information with third parties for industry analysis, demographic profiling, and other purposes. This type of information does not identify any individual user and cannot be used to reveal your identity. We may disclose your information if required to do so by law or in response to valid requests by public authorities, such as a court order or subpoena.

In the event of a merger, acquisition, reorganization, bankruptcy, or sale of all or a portion of our assets, your personal information may be transferred as part of that transaction. We will notify you via email and/or a prominent notice on our website before your information becomes subject to a different privacy policy.

Depending on your jurisdiction, you may have certain rights regarding your personal information. We are committed to facilitating these rights and will respond to all legitimate requests in accordance with applicable laws. These rights may include, but are not limited to, the following:

Right of Access

You have the right to request a copy of the personal information we hold about you. Upon verification of your identity, we will provide you with a comprehensive summary of the data we have collected, the purposes for which it is processed, and the third parties with whom it has been shared. You can submit an access request through your account settings or by contacting our privacy team directly.

Right to Correction

You have the right to request that we correct any inaccurate or incomplete personal information we hold about you. You can update most of your account information directly through your account settings. For other corrections, please contact our support team, and we will address your request promptly and in accordance with applicable regulations.

Right to Deletion

You have the right to request the deletion of your personal information, subject to certain exceptions as permitted by law. You can initiate account deletion through your account settings, which will trigger our data deletion process as described in Section 9 of this policy. Please note that some information may be retained for legitimate business or legal purposes even after your request.

Right to Data Portability

You have the right to receive your personal data in a structured, commonly used, and machine-readable format, and to transmit that data to another controller. We provide export functionality within your account settings that allows you to download your data, including your profile information, conversation history, and usage analytics, in standard formats such as JSON or CSV.

We respect your right to delete your personal information and have established a clear data deletion process. When you request account deletion through your account settings or by contacting our support team, we will initiate the deletion process within 30 days. During this period, your account will be deactivated and you will no longer be able to access our Services.

Upon initiating deletion, we will remove your personal information from our active databases, including your profile, conversation history, and associated metadata. Please be aware that certain data may persist in backup systems for up to 90 days before being permanently purged. Additionally, anonymized and aggregated data derived from your usage may be retained indefinitely for analytical and improvement purposes, as this data cannot be used to identify you individually.

We may retain certain information if we are required to do so by law, if the information is needed to resolve disputes, enforce our agreements, or comply with legal obligations. If you have any questions about our data deletion process or wish to check the status of a deletion request, please contact our privacy team at the email address provided below.

We reserve the right to update or modify this Privacy Policy at any time. When we make changes, we will revise the "Last Updated" date at the top of this page and, for material changes, we will provide a more prominent notice such as adding a statement to our homepage or sending you a notification via email. We encourage you to review this Privacy Policy periodically to stay informed about how we are protecting your information.

Your continued use of our Services after any changes to this Privacy Policy constitutes your acceptance of the updated policy. If you do not agree with the changes, you should discontinue use of our Services and request deletion of your account as described in Section 9.

If you have any questions, concerns, or requests regarding this Privacy Policy or our data practices, please contact us at:

For our complete terms of service, please review our Terms & Conditions. For details on how we use cookies and tracking technologies, see our Cookie Policy.